Your Return to Office Technology Checklist
With the number of people working remotely over the past couple of years, there are several checklist items you will want to tick as you welcome employees back on site. One of the most critical elements of the return to office (RTO) process is ensuring that your tech is up and ready to go. As you look for ways to ease workers back into the office, consider these tips for preparing your technology for RTO.
Don’t Overlook The Basics
Before bringing your employees back to the office, it’s a good idea to coordinate with your IT staff to get computers reconnected, perform security checks, and get other essential tech equipment up and running so that workers can jump right into things as soon as they return.
They shouldn’t have to be fumbling around to turn their computers on, nor should they be expected to troubleshoot to be able to perform simple tasks. Checking the barebones basics off your list is the first step to ensuring a smooth RTO.
Implement Safety Measures
Many people returning to work at the office may fear for their health. If not disinfected properly, desktop items and other commonly-touched surfaces can become breeding grounds for germs, so it’s important to wipe down your tech equipment before workers return to the office.
You might also consider a cleaning schedule, giving workers the peace of mind that their equipment is being cleaned regularly. In addition, you could get a temperature screening device, which would allow you to measure temperature from a safe distance.
Revamp Your Office Space
The last thing you want to be dealing with when preparing for RTO is a cluttered workspace with computers and wires strewn out in every direction. Consider reorganizing your office space for greater accessibility, making it easier for people to get around and find the equipment they need. Ideally, your office space should be organized in a way that promotes easy cleaning and the proper handling of equipment.
It’s best to avoid cramming items in your workspace too close together, as this creates unnecessary clutter and a safety hazard. By transforming your workspace into a clean, welcoming environment, you can make the RTO transition as painless as possible. No one wants to return to a mess, so it’s vital to demonstrate that you’ve taken the time to create a productive office space for them.
Consider a Hot Desk System
Adopting a hot desk system is a great way to ensure cleanliness and organization in your workspace. The idea behind this type of system is that it can limit the number of people working with certain equipment at any given time (thus reducing the risk of illness) and increase workplace efficiency. For instance, someone may be assigned to work with a computer one day and work remotely another.
In this way, employees can trade-off workstations and workdays to limit the number of people per space and desk. This can help slow the spread of disease and offer greater flexibility to employees in terms of how, when, and where they’d like to work.
Keep Track of Devices
When employees were sent home at the beginning of the pandemic, they took office equipment with them. Naturally, they will be returning these items as they transition back to the office. Be sure to keep track of all equipment checked out and checked back in—this can help ensure that everyone has what they need to be successful on-site.
You might also want to restrict the use of personal devices, at least while in the transition process so that you don’t get personal equipment mixed up with office equipment and vice versa.
Get Employees Up To Speed on New Tech
The RTO process signals a new beginning for many companies, which typically involves implementing new technology. Whether you’re upgrading your computers or onboarding new solutions for workplace efficiency, you should be ready and willing to help employees get acquainted with this tech.
You might also be welcoming new employees amidst your RTO transition. It is vital to train new employees on your office tech, as well as any new equipment you’re implementing with the rest of the team. Getting everyone on the same page with technology can help workers settle back into the office much more quickly.
There are several different tasks to consider when returning to the office, especially technology. It’s essential to get your equipment up and running as quickly and efficiently as possible.