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Spring Cleaning Checklist for Office Moves & Relocations

Blog Post
May 17, 2022

Spring cleaning can be a great opportunity to determine what’s essential for a high-functioning, well-organized office. There are several things you can do to freshen up your space, or even transition to a new one. Here’s a quick checklist to help your move or relocation process run smoother.

Develop a Plan For Tech Support

Whether you’re moving office spaces or transitioning to an entirely new location, it’s important to consider where and how you’re going to receive tech support. Do you have an in-house support team, or will you need to outsource?

Relocation can be stressful, but a robust tech plan can help keep you on track. Instead of going at it alone, consider implementing a team of experienced project managers and certified technicians. Outsourcing project services can help you determine the size and scope of your tech needs.

Decommission Old Devices

As part of your relocation process, you should retire the devices you no longer use. Before getting started it can be helpful to create an ITAD plan that outlines how you’re going to dispose of your old assets and what, if anything, you’re going to replace them with. By properly disposing of your e-waste, you can also ensure that your data remains protected.

Failing to sanitize your data can increase the risk of that data falling into the wrong hands. This is why it’s important that you don’t just toss your old devices into the trash but go through the decommissioning process of actually wiping them and making sure that no sensitive information remains.

Research Tech For New Office

Relocation is a great time to not only decommission old tech but implement new solutions and update tech for enhanced productivity. You might consider adding digital signage, which can be used for increased customer engagement. In fact, digital displays get 400% more views than static signs and have caused 80% of customers to enter stores. Digital signage can also be used for better internal communication with employees. For example, placing a digital sign in your conference room can help direct guests and convey information to those sitting near the back of the room.

Sound masking solutions can also improve the customer experience. Sound masking introduces pink noise into the room—this helps lessen the effects of louder, more distracting sounds. These solutions can help boost productivity and increase both customer and employee satisfaction.

Take Down and Set Up Hardware/Software

When changing locations, it’s important to assess your old hardware and software to determine whether or not it’s going to be a good fit for your new workspace. Evaluating your tech needs on an ongoing basis is crucial to remaining competitive and ensuring that workers can perform their jobs successfully. Having access to good IT support can help you determine your tech needs and plan for future installations. IT experts can also help you take down old hardware and uninstall outdated software. If you lack access to adequate tech support in-house, you might consider IT outsourcing.

Consider Outsourcing For an Easier Transition

With the proper planning, you can make a smooth, productive transition to a new workspace. Thinking ahead, outlining your roadmap for where you ultimately want to go, and assigning tasks to the appropriate people is critical to ensuring that everything is taken care of when moving offices. It’s important to have a plan for asset disposal and replacement, as these are often two of the biggest challenges businesses face with spring cleaning.

However, you may still find that you are unable to tackle the entire relocation process on your own. In that case, you can work with an outsourcing partner. Outsourcing different services can provide the expertise and flexibility that companies need when managing their technology. You can supplement your staff and fill whatever gaps exist on your team. The platform matches users with skilled professionals that understand their needs. Trusted by brands like Dell and HP, Teksetra offers a wide range of services, including 3PL + fulfillment, installation, IT support, and relocations, making them the perfect partner for any organization that’s moving office spaces. Our IT services offer nationwide support and connect users to a team of qualified technicians that can address their tech-related concerns. Teksetra IT support capabilities include network and server support, security, training, and more.

Spring cleaning can be stressful. There’s so much to consider when relocating or freshening up for your workspace. Outsourcing partners can help ease the burden of tech management, offering expert guidance and services to ensure an easy moving process. Teksetra’s relocation services encompass everything from disconnection to unpacking and are available to help get you on track as you relocate.

Reach out today to learn more about how Teksetra can simplify your spring cleaning!

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